Most QuickBooks users are hoping they did it right.
Not knowing. But hoping. 🥺
There’s a specific feeling that gives it away, the pause right before you enter something.
In this video, I walk through what separates that hope from actually knowing, and the two things that build real QuickBooks confidence.
You go to enter a customer payment and pause.
Invoice? Sales receipt? Straight to deposit? 🤔
You go to enter an expense and the same question shows up.
That pause is information.
It means the setup underneath your QuickBooks, and the features you’re choosing, haven’t quite locked in yet.
3 Ways to Record a Customer Payment in QuickBooks
If a customer pays you, there are three doors into QuickBooks: an invoice, a sales receipt, or recording the deposit directly.
Each one is correct in the right situation.
None of them is correct in every situation.
An invoice makes sense when you’re billing for work and expecting payment later.
A sales receipt fits when the money and the sale happen at the same moment: a walk-in payment, a same-day donation.
Recording the deposit directly usually belongs to a very specific case: money that’s already landed in the bank and isn’t tied to an invoice you sent.
Pick the wrong door often enough, and your reports start telling a story that doesn’t match your business.
What Happens When Your Setup Is Off
Two things to build real confidence in QuickBooks.
The first is a setup that’s actually right from the start: your bank accounts and credit cards connected the way they should be.
The second is knowing which features to use once that setup exists.
Skip either one and it shows up later, usually at the worst time.
Your reports stop being useful for decisions. Tax season gets harder instead of easier.
That’s the whole reason most people started using QuickBooks in the first place.
To see where money is coming from, where it’s going, and to walk into tax time with fewer surprises.
A setup that’s off quietly undoes all of that.
Reading Your Reports With Confidence
Once the setup and the features line up, reports stop being a wall of numbers and start being a story you can actually read.
That means understanding what timeframe a report is showing you: the difference between cash and accrual, and where the titles on your reports even come from in the first place.
Looking for another video in this series? Click the link below.
“Chart of Accounts: Why Yours May Be Wrong”
“Customize Chart of Accounts For Profit and Loss”
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If you’ve been hoping your QuickBooks is right instead of knowing it, that’s exactly what my Customizing QuickBooks Workshop is built to fix.
I walk through all of it step by step, including how to actually read your reports once your setup is solid.
Save your seat at CandusKampfer.com/workshop.
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What’s your biggest aha from this one: the three ways to record a payment, or something about how you read your reports?
Tell me in the comments. ⤵️
#CandusKampfer
