Learn my best practices to pay payroll tax through QuickBooks.

Grab a piece of paper because I’m even going to show you how to pay them on EFTPS and EDD’s websites. 😊

Looking for the Online Version of this training: click here


Print Payroll Summary

  • Go up to “Reports”
  • “Employees & Payroll”
  • “Payroll Summary”
  • Choose “Dates”
  • Go up to “Print”
  • “Report”
  • “Print Reports” screen will show
  • Under “Settings” tab, adjust the settings you want
  • Click “OK”


Print Payroll Liability Balances

  • Go up to “Reports”
  • “Employees & Payroll”
  • “Payroll Liability Balances”
  • Choose “Dates”
  • Go up to “Print”
  • “Report”
  • “Print Reports” screen will show
  • Under “Settings” tab, adjust the settings you want
  • Click “OK”


What to Highlight in Payroll Summary?

First color highlighter

  • Federal Withholding
  • Medicare Employee
  • Social Security
  • Medicare Company
  • Social Security Company


2nd color highlighter

  • CA – Withholding
  • CA – Disability Employee
  • CA – Unemployment Company
  • CA – Unemployment Training Tax


Processing Payments in QuickBooks

  • In the home screen, “Pay Liabilities”
  • “Create Custom Payments”
  • “Select Date Range For Liabilities” screen pop up will show
  • “Dates”
  • Click “OK”
  • Choose “Check Date”
  • Checkmark which taxes you want to pay
  • Checkmark “To be Printed” –  if you want to print it
  • Click “Create”
  • Then it takes you to the checking account
  • Check if they are under “Payroll Liabilities” Tab, unless it’s a penalty. Penalty will be under “Expenses Tab”
  • Click “Save & Close”


Processing Payments in EFTPS Website

  • Login
  • Enter Tax Form Number
  • Select a Tax Form
    • Most Common Forms
    • All forms in Numeric order
  • Click “Next”
  • Choose your “Tax Type Selection”
  • Click “Next”
  • “Business Tax Payment”
    • “Payment Amount”
    • “Tax Period” (Qtr/Year your paying)
    • “Settlement Date”
  • Click “Next”
  • “Subcategory amounts”
    • “Social Security”
    • “Medicare”
    • “Tax Withholding”
  • Click “Next”
  • Verify all information
  • Click “Make Payment”
  • Print or Save as a PDF


EDD Website (State of California)

  • Login
  • Go down and click “Employment Tax”
  • Select the timeframe that you want
  • Click “Make a payment”
  • Choose “Payment Method”
  • Add “Amount”
  • “Confirm Amount”
  • Go down to “Schedule and Pay Date”
    • “Deposit Schedule”
    • “Pay Date”
  • “Deposit Amounts”
    • “Unemployment Insurance”
    • “Employment Training Tax”
    • “State Disability Insurance”
    • ‘“Personal Income Tax”
  • “Plus”
    • “Penalty”
    • “Interest”
  • Click “Submit”
  • Click “OK” to confirm
  • Click “Print”
  • After printing, click “OK”
  • “Logout”



0:00 – Intro
0:13 – Verify Reports
6:14 – Pay Payroll Tax in QuickBooks
9:50 – Pay in EFTPS Website
18:04 – Final Thoughts


Need help processing 941, DE9 or DE9C,940, W2, W3 & 1099’s & 1096? Check out my new mini course “Year End Tax Forms with Candus https://canduskampfer.com/YearEndTaxForms

If you prefer to use E-Pay here’s your how to: https://canduskampfer.com/epay-to-pay-payroll-taxes-in-quickbooks/


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Have you been using QuickBooks for a while, but when you pull a report you just don’t understand what it’s saying?

Does the idea of going to see your tax professional sound a little stressful and maybe cause you to feel like you want to pull your hair out?

I would love for you to join me on my customizing QuickBooks workshop.

I’ll be sharing:

  • The most efficient way to track your Income and Expenses.
  • How to create accurate reports in order to view how your business is actually doing and stop second-guessing yourself.
  • Where to get the data you need to make the best decisions to grow your business.

And the #1 SECRET to feeling Confident at your next tax appointment.

I’m excited to see you on the workshop!

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I’d love to hear if you think this video will help you process your payroll taxes! 👇