One of the most common areas of QuickBooks I see users making mistakes in is… (drum roll please 🥁) Credit cards!!

So I figure let’s get that fixed starting today! This video is a step-by-step guide to show you how to enter your charges and apply your payments properly (including partial payments), and how to reconcile your cards each month 🙌🏻

Are you ready to learn how to enter credit card charges into QuickBooks Desktop? 

Grab a pen and paper and let’s get started 📝

If you’re looking for the Online version of this video click here

Process of Setting Up Credit Card

  • Go up to “Lists”
  • “Chart of Accounts”
  • Go down to “Account”
  • Choose “New”
  • Choose “Credit Card”
  • Click “Continue”
  • Add “Details”
    • Account Name: Remember to add the last 4 digits of your card number
    • Checkmark Sub-account of, (**If only you are creating a Sub-account)
    • Description
    • Enter opening Balance **If you have a beginning balance
    • Click “Save & Close”


Entering Beginning Balance

  • In your Chart of Accounts, double-click the Credit Card Account, to enter your beginning balance details


Entering Credit Card Charges or Refund

**Grab your Credit Card Statement

  • Go up to “Banking”
  • “Enter Credit Card Charges”
  • Select “Credit Card”
  • Choose “Purchase/Charge” or “Refund/Credit”
  • Purchased From”
  • “Date”
  • “Ref No.”
  • “Amount”
  • “Memo”
  • “Expenses” Tab / “Items” Tab if you are using Inventory Tab
  • “Account”
  • “Amount”
  • “Memo”
  • “Customer: Job”
  • “Class”
  • Click “Save & Close”


**You can also enter your charges when you go to

  • “Lists”
  • “Chart of Accounts”
  • Then double-click your Account to enter charges


Paying Credit Card

**You can enter them in Write Checks or Check Register

  • Go to “Write Checks”
  • Select the “Bank Account”
  • “No.”
  • “Date”
  • “Pay to order of” (Credit Card is a Vendor)
  • “$” amount
  • Enter your breakdown under “Expenses” Tab
  • Click “Save & Close”

**If you’re looking at your transactions and you want to know your Debits and credits, you can click Ctrl+Y to bring up your Debits and Credits 



**Grab your Credit Card Statement

  • Choose “Account”
  • “Statement Date”
  • Check “Beginning Balance”
  • Enter “Ending Balance”
  • “Finance Charge”
  • “Date”
  • “Account”
  • “Class”
  • Click “Continue”
  • Checkmark the transactions to match the “Credit Card Statement”
  • “Difference” should always be Zero
  • Click “Reconcile” or “Leave” (If you’re not done yet with your reconciliation)
  • “Make Payment” screen will show
  • Click “Cancel”
  • “Select Reconciliation Report” screen will show
    • Summary
    • Detail
    • Both
    • Click “Display”
  • Go up to “Print”
  • “Report”


**If you need to Edit a transaction, double-click it then open the transaction to Edit it.

**Hide transactions after the statement’s date end date – checkmark to hide all transactions after the for period date

**Click Modify if you need to adjust anything in your reconciliation


Finding Reconciliation Report

  • Go up to “Reports”
  • “Banking”
  • “Previous Reconciliation”
  • Choose “Account”
  • Click “Display”



Have you been using QuickBooks for a while, but when you pull a report you just don’t understand what it’s saying?

Does the idea of going to see your tax professional sound a little stressful and maybe cause you to feel like you want to pull your hair out?

I would love for you to join me on my customizing QuickBooks workshop.

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  • The most efficient way to track your Income and Expenses.
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  • Where to get the data you need to make the best decisions to grow your business.

And the #1 SECRET to feeling confident at your next tax appointment.

I’m excited to see you on the workshop!

Click here to save your seat  → Join My Free Workshop!


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